How to Void a Check in QuickBooks (Howfixerorrs)

There can be a situation when you have entered the wrong amount in the check that is issued to the other party. In case, you have incorrectly entered an amount in QuickBooks Online, the main question that comes to the user’s mind is How To Void a Check in QuickBooks Online? Keep reading this article to know the possible solutions.

What's in This Guide

What Do You Mean By Voiding A Check?

In simpler words, avoid check means canceling the check that was issued instead the issuer issues a new check with correct details. The main reason for voiding a check is noted to be entered wrong and incorrect details. When the user voids a check in QuickBooks Online, there will be a transaction of the check issued by the user. However, the amount will be recorded as $0.

The other details like the payee, check number, memo details are also recorded in your QuickBooks Online account. This will eliminate the situation of confusion and conflicts in future events.

Steps To Void A Check in QuickBooks Online

The following are the steps that help in voiding a check in QuickBooks Online:

Open your QuickBooks Online account.
Log-in your account.
Go to the menu bar on the top of your screen.
Choose the ‘Accounting’ menu.
After that, click on the ‘Charts of Accounts’ option.
Now, select the bank through which you have issued the wrong check.
Choose the ‘View Register’ option.
Search for the check you want to void.
Click on the check to highlight it and choose the ‘Edit’ option.
In the centre of the bottom, select the ‘More’ option.
After that, choose the ‘Void’ option.
You will receive a confirmation message asking if you really want to void this check.
Click the ‘Yes’ option.

Also Read: What is QuickBooks Unscheduled Payroll and How to Create it?

Voiding Check Without Opening the Transaction

In case, you want to void a check but without opening the whole transaction, floor the below-given steps:

Open your QuickBooks Online account.
Go to the ‘Expense’ menu.
From the list of ‘Expense Transactions’, move the check for voiding.
Go to the ‘Action’ column.
From the drop-down menu of ‘View/ Edit’, choose the ‘Void’ option.
You will receive a confirmation message that will ask if you really want to void this transaction.
Click the ‘Yes’ option.

How To Void a Check From Previous Accounting Period?

If you want to void a check that you issued in the previous accounting year, follow the below-mentioned steps:

You are required to make a deposit in order to offset the check that has to be voided.
Go to the Dashboard and choose the ‘New’ button.
Under the ‘Others’ menu, choose the ‘Bank Deposit’ option.
Fill the Bank form as you fill out regularly. Ensure to enter the correct account number and other bank details.
In the ‘Received From’ field, you are required to enter the vendor’s name to whom the check was issued.
In the description, type Entry to void check #(check number) from the previous year.
Ignore the ‘Payment Method’ and ‘Reference Number’ field as it is.
Fill out the amount of the actual check.
After that, click on the ‘Save’ option.
You are required to check-mark the deposit check and the actual check both as reconciliation.

How to Keep Accurate Reconciliation After Voiding a Check in QuickBooks?

If you have void a check, you are required to undo the reconciliation and reconcile again in the books of accounts. The only difference, this time you have to choose the actual transaction of the check. Remember, once you reconcile the check, you will ever be able to void a reconcile check.

Also Read: How to Reconcile in QuickBooks Desktop?

Also, if you didn’t reconcile the voided check, it will continuously pop-up on your QuickBooks account as notification until it is check-marked. You are required to be more careful if you have numerous voided checks. This will lead to miscalculations and mistakes in the books.

In Conclusion:

Hopefully, the above-given information is useful for you to get rid of this problem. But if you are still facing any issues with your software and need professional assistance, regarding accounting, bookkeeping & accounting software-related issues then feel free to get in touch with Certified Experts at +1-860-325-4922. The USA-based ProAdvisors will provide all sorts of assistance related to the software 24/7.